Accurate shipping documentation is essential for fulfilling wholesale orders, ensuring smooth delivery and compliance with retailer requirements. The Folklore platform simplifies this process with integrated tools to generate key shipping documents. Here’s how to create and manage these documents efficiently.
Step 1: Access the Orders Section
- Log in to your Folklore Dashboard.
- Navigate to the Wholesale Orders section under Commerce in the navigation bar.
- Locate the wholesale order you wish to fulfill.
Step 2: Review Order Details
- Click on the specific order to open its details.
- Confirm all order information, including:
- Retailer’s delivery address.
- Items ordered and quantities.
- Special instructions from the retailer.
Step 3: Verify Packing Instructions
- Review any packing and delivery guidelines provided by the retailer.
- Ensure that all items are packaged appropriately, labeled, and meet retailer requirements.
Step 4: Generate Shipping Documents
- In the order details page, click on the Fulfill Order button.
- Select your shipping carrier from the approved options (DHL Express, USPS, Canada Post).
- Fill in the shipment details:
- Package weight and dimensions.
- Shipping origin and destination addresses.
- Confirm the pre-populated details from The Folklore platform and make any necessary edits.
The system will automatically generate the following documents:
- Shipping Label: For courier identification and routing.
- Packing Slip: To include in the package for order verification by the retailer.
- Commercial Invoice (if applicable): Required for international shipments.
Step 5: Print and Attach Documents
- Download and print the generated documents.
- Attach the shipping label securely to the exterior of the package.
- Place the packing slip inside the package.
- Include any additional documents, such as customs forms or commercial invoices for international shipments.
Step 6: Finalize the Shipment
- Arrange for courier collection or drop off the package at the carrier’s designated location.
- If shipping internationally, include additional documents, such as a Commercial Invoice (automatically generated by the platform for international orders).
Off-Platform Shipping Options
Brands can also choose to generate shipping documents independently if using non-integrated carriers. To do this:
- Use your chosen carrier’s tools to create the shipping label.
- Manually upload tracking details to the wholesale order page on The Folklore platform.
Additional Considerations
- Shipping Discounts: Take advantage of The Folklore’s discounted shipping rates to save on costs. Refer to the Using Our Discounted Shipping Rates article for more information.
- Customs Requirements: For international orders, ensure all customs forms are accurate to avoid delays or additional charges.
- Order Accuracy: Double-check all shipping information to minimize errors and ensure timely delivery.
Best Practices for Wholesale Fulfillment
- Comprehensive Packaging: Protect items from damage during transit by using appropriate materials and following retailer guidelines.
- Clear Labeling: Ensure labels are legible and securely attached to avoid delays.
- Timely Updates: Share tracking details promptly with retailers to maintain transparency and professionalism.
By using The Folklore’s tools and following these steps, brands can efficiently generate and manage shipping documents for wholesale orders, ensuring a seamless fulfillment process and strengthening relationships with retailers.